Policy Statement
Great British Guardians takes your privacy extremely seriously; we are committed to protecting and respecting your privacy. This policy explains the what, how, and why of the information we collect from you, including when you visit our website. It also explains the specific ways we use and disclose any information.
Who are we?
Great British Guardians (“GBG”) is an educational guardianship organisation providing care and support to international students studying in the UK.
Data Controller: Great British Guardians
Contact: stephen@gbguardians.com
Registered address: Hellscombe, Aldbourne, Marlborough, Wiltshire, SN8 2JZ.
What Information We Collect
Depending on your relationship with us, we may collect:
• contact details
• identification documents
• student medical and safeguarding information
• school and hosting arrangements
• communication records
• website usage data
We take special care when processing children’s data.
Why We Use Your Information
We use personal data to:
• provide guardianship services
• safeguard children
• communicate with parents, schools and host families
• meet legal and regulatory obligations
• manage recruitment and payments
• administer accreditation and inspections
Lawful Bases
We process data under UK GDPR lawful bases including:
• contract
• legal obligation
• vital interests
• legitimate interests
• consent (where applicable)
Who We Share Information With
We may share information where necessary with:
• host families
• schools
• parents and agents
• transport providers
• medical professionals
• IT providers (Dropbox, Microsoft Office, ILP CRM)
• regulators and accreditation bodies (e.g. AEGIS)
We never sell personal data and we do not share additional personal data beyond what is necessary
for these purposes.
AEGIS (accreditation and inspection)
As part of our AEGIS Gold Standard accreditation and re-accreditation process, we may be required to share limited contact details (such as names, email addresses and telephone numbers) of parents, students, host families, agents and partner schools with the AEGIS office and appointed inspectors.
This information is used solely for the purposes of inspection, quality assurance and regulatory oversight. It is held securely by AEGIS and deleted following completion of the inspection process.
International Communications
We communicate with individuals outside the UK using email, WhatsApp and WeChat. These
services may involve international data processing.
How Long We Keep Information
We usually delete personal data once services end, unless retention is required for safeguarding or
legal reasons.
Your Rights
You have the right to:
• access your data
• correct inaccuracies
• request deletion
• restrict or object to processing
• complain to the Information Commissioner’s Office (ICO)
ICO website: www.ico.org.uk
Cookies and Website Use
Our website uses cookies for functionality and analytics. Full details are available on our website.
How We Provide This Notice
This Privacy Notice is:
• available on our website
• provided to parents and agents with our Terms of Service
• provided to host families during onboarding
• shared with schools during partnership setup
Changes to This Notice
We review this notice annually and update it as required.
Review
We are committed to reviewing our policy and good practice annually.
This policy was last reviewed on: 01 October 2025.
Signed by Stephen Arnott.
Date: 01 October 2025